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In the realm of the pool service industry, where maintaining crystal-clear waters and ensuring client satisfaction are paramount, technology plays a pivotal role. As we dive into 2023, it’s evident that the best pool service software has ignited a digital transformation, reshaping the landscape of business operations. This software not only streamlines day-to-day tasks but also empowers service providers to deliver an even higher level of excellence, ensuring that both pools and customers remain delighted.

Software solutions are at the forefront of this transformation to streamline operations, boost customer satisfaction, and maximize efficiency. Pool service business software is making a splash. Everyone should know the best pool service software. 

Criteria for Ranking The Best Free Apps for Pool Services Software

Here’s what we based on to rank the top 20 best pool management tools in 2023. 

User-friendliness

Ease of use directly influences the efficiency of integrating the software into the operations of a pool service business. The best software should have an intuitive interface with easy navigation for quick adaptation to the system. User-friendliness includes straightforward setup, the menu, and onboarding assistance. 

Features

The number of features determines the value you get from the software. Ideal pool service business software has inventory management, dispatching, invoicing, and customer management. Consider your business needs to choose software that aligns with your needs. 

Customer Support

Highly responsive and helpful customer service is indispensable. It ensures addressing issues and questions on the fly. The more customer support options the better the software. Options include email, comprehensive documentation, video tutorials, telephone number, email, FAQs page, and live chat. 

Pricing

Pool service business software that offers a free trial is always better. The length varies. However, longer is better. Does the software have a no-risk guarantee to get a refund when unsatisfied with its features? Does the software offer a discount for annual subscriptions? 

User Reviews 

People always write good reviews about the software they enjoy using. And the reverse is true if the software fails to meet their expectations. Our list of the best 20 pool service business software includes software with good reviews from happy clients. 

Finally, here’s our list of the top 20  best swimming pool business software in 2023. 

1. FieldComplete

FieldComplete is the best-rated pool service software for swimming pool business owners. 

Key Features

  • User-friendly interface
  • Comprehensive scheduling and dispatching
  • Real-time communication tools
  • Integrated invoicing & payments
  • Mobile accessibility
  • Detailed customer management
  • Inventory and equipment tracking
  • Advanced reporting and analytics

Benefits

  • Improved operational efficiency
  • Enhanced customer satisfaction
  • Cost savings and profitability
  • Scalability for growing businesses

User Testimonials

Here are user testimonials from satisfied FieldComplete Customers. 

β€œField Complete is simple to use, user-friendly, and has reasonable pricing. I have been able to effectively run my appliance care business with this software tool!”, John Gregorovich,

Appliance Care Atlanta.

β€œI love the features and ease of use scheduling work to our technicians wherever and whenever without having to drive to the office to do it!”Nick Difort, C&D Experts.

β€œUse of pictures, chats, and information in the work orders is easy to find with the job ID or the work order number”, Jeff Aroff, Legacy Maintenance.

Pricing

FieldComplete is a free contractor software, no need for a credit card to enjoy its features. 

The software’s pricing structure is below.

PlanCharge
Free plan$00 for teams with less than 10 people
Premium plan$29 monthly for every additional member beyond 10.

2. ServiceTitan

The platform caters to the needs of pool business owners. 

Key Features

  • Volume scheduling
  • Mobile app
  • Inventory management
  • Customer portal

Benefits

  • Digital invoices and estimates
  • On-the-spot financing
  • Track marketing campaigns
  • Adjust and customize the price book
  • Export invoices directly to QuickBooks
  • Capture check and credit card payments in the field
  • See incoming transactions in real-time

Pricing

The software has Starter, Essentials, and The Works plans. You can request prices for each plan on the pricing page here.

3. PoolPro

It’s the oldest software for managing pool service businesses. 

Key Features

  • Calendar scheduling
  • On-the-go services
  • Digital presentations
  • Leads management
  • Project calendars 

Benefits

  • Communicate with techs in the field 
  • Manage service and warranty calls
  • Email and text templates

Pricing

PoolPro subscriptions

First user$40 monthly
Additional user$25 monthly

4. Housecall Pro

The easy-to-use pool service business app automates administrative work for you to maximize profits. 

Key Features

  • QuickBooks integration 
  • Customer management for pool services
  • Business and customer financing
  • Sales proposal tool
  • Online booking 

Benefits

  • Save time
  • Exceed customer expectations
  • Cut costs
  • Win more jobs 
  • Work more efficiently
  • Boost revenue and profitability for each job

Pricing

The software has a free trial period before choosing a paid plan. You can choose a monthly or annual billing, although you save more when billed yearly. 

Housecall Pro pricing

PlanCost
Basic for one user$49 per month
Essentials for up to 5 users$129 per month
Max for up to 100 usersContact the company

5. Buildertrend

It’s a platform that eliminates constant chaos for pool service business owners to finally work simpler.

Key Features

  • Customer communication portal
  • Sales management
  • Customer management 
  • File storage
  • Work-in-progress reports

Benefits

  • Real-time team collaboration
  • Centralized documentation
  • Client relationship management 
  • Seamless financial tracking
  • Automatic schedule changes 

Pricing

Buildertrend pricing packages are monthly or annual as highlighted below. 

PackageMonthlyAnnual
Essential$339/month$99/month
Advanced$599/month$399/month
Complete$829/month$699/month

6. RazorSync

This platform scales pool services business with various features and cost-saving options. 

Key Features

  • Field service tech management
  • Organization scheduling
  • Merchant services
  • Revenue improvement
  • Customer experiences 

Benefits

  • Recover lost revenue
  • Work smarter anywhere
  • Improve team efficiency 
  • Boost customer relationships

Pricing

RazorSync pricing

PlanPrice
SOLO up to 2 users$85 / Month
TEAM up to 7 users$175 / Month
PRO up to 15 users$360 / Month
ENTERPRISE with unlimited usersContact the company

7. FieldEdge

The platform empowers pool service business owners with innovative solutions to maximize their potential and reach new heights. 

Key Features

  • Performance dashboards
  • Customer management
  • Quotes and invoices
  • Scheduling and dispatching
  • QuickBooks integration 

Benefits

  • Eliminates accounting mistakes
  • Decreases β€˜windshield time’
  • Automatic reminders and invoices to customers
  • Faster collections 
  • Integrated payment solutions 

Pricing

The price ranges from $100 to $150 for each user monthly when you purchase an annual subscription. 

8. Smart Service 

Smart Service is among the best pool service software for business owners who usually send teams to the field. 

Key Features

  • Time tracking
  • Customer management
  • Equipment tracking
  • Customer service history
  • Pool service invoicing and dispatching

Benefits

  • Eliminates double data entries
  • Allows going paperless with a mobile app
  • Keeps your team on task
  • Taking payments on the spot
  • Keeping tabs on tasks and progress 

Pricing

The price for service plans depends on the total concurrent user count. You can use a pricing calculator to see how much to pay for your business needs. 

9. GPS Insight

Pool business owners can use GPS Insight to oversee routes, jobs, and real-time locations of their field service employees and vehicles. 

Key Features

  • Work order management
  • NetSuite Partnership
  • Field service ERP
  • Dispatching
  • Time tracking 
  • Link fleet and field data 

Benefits

  • More mileage out of current assets
  • Team accountability
  • Lower operational costs
  • Enforce safety

Pricing

The pricing for GPS Insight depends on the nature of hardware and service required, 

Here’s an overview.

HardwareService
$39.95 and up for each vehicle$14.95 to $32.95 monthly for each vehicle

10. Service Program 

It’s a platform to take pool service businesses to the next level. 

Key Features

  • Equipment tracking
  • QuickBooks integration
  • Customer portal and app
  • Route management
  • Rental tracking 

Benefits

  • Flexible pricing with support
  • Private training for users
  • Improved communication 

Pricing

A demo version of the best accounting software for pool service business is available on request. However,  you can choose from the pricing packages according to users.

One user$99.95 per month
Two users$134.95 per month
Three users$169.95 per month
Five users$219.95 per month
10 users$ 344.95 per month

11. Pool Office Manager

The tool allows pool service business owners to enjoy efficiency, growth, and success. 

Key Features

  • Inventory control
  • Customer management
  • Real-time route management
  • Employee time tracking
  • Reporting and GPS tracking

Benefits

  • Improves scheduling
  • Seamless collaboration with office and field teams
  • Real-time tracking and management of inventory
  • Eliminates manual invoice creation
  • Seamless management of routes, customers, and jobs

Pricing

You can enjoy all the features of the best swimming pool service software during a 30-day free trial. 

Pricing for Pool Office Manager.

Number of usersPrice
First user$80
Additional user$20 for any extra user

12. Skimmer

Skimmer is an easy-to-use platform built for pool service business teams and customers. 

Key Features

  • Route optimization
  • Proof of service photos
  • Pool tracking equipment tools
  • Customized checklists
  • Offline mobile app

Benefits

  • Organize customers’ data in a single place
  • Track shopping lists, tasks, and work orders
  • Identify nonprofitable customers
  • Reduce proof of service-related complaints
  • Real-time visibility of business operations 

Pricing

Skimmer charges $1 for each serviced location, per month. You can use the platform risk-free for 30 days. A refund is possible when you are not satisfied with how it works. 

13. Jobber

The pool business management software allows managing business and customer communications in one place. 

Key Features

  • Online booking
  • Credit card processing
  • Scheduling and dispatching
  • Mobile app
  • Customer communications 

Benefits

  • Ease of use
  • Streamlines communication 
  • Easy for customers to pay online
  • Customers can send referrals effortlessly
  • Integrates with various apps and software 

Pricing

You can use Jobber for free for 14 days before choosing a plan. The trial period allows you to enjoy all features without a credit card. 

Jobber’s paid plan options.

PlanCost
Core$49/month
Connect$119/month
Grow$245/mo

14. ServiceBox

The platform eliminates duplicate tasks and boosts workflow efficiency.

Key Features

  • Customer information management
  • Work orders and job management
  • Scheduling and dispatching
  • Mobile connectivity 

Benefits

  • Relied upon by companies of all sizes
  • Automated invoicing
  • Affordability and flexibility 
  • World-class customer service
  • Seamless onboarding 

Pricing

ServiceBox pricing 

Per userPer month
$25$75

15. ServiceWorks

It’s an easy-to-use platform that revolutionizes managing pool service businesses.

Key Features

  • Drag and drop calendar
  • Secure data storage and backup
  • Automated communication
  • GPS tracking
  • Custom job form
  • Offline mobile app ’

Benefits

  • Accept payments in the field
  • QuickBook sync
  • Seamless route optimization
  • Give and remove access to various functions
  • Integration with third-party services

Pricing

ServiceWorks offers Starter, Advanced AddOns, and Premium AddsOns packages. Prices are not listed on the company website. However, you can use a pricing calculator available to give you an estimate. 

16. WorkWave Service

The cloud-based pool software offers insights into what’s happening in the field. 

Key Features

  • Routing and scheduling
  • Billing and payments
  • Pool service analytics 
  • Print and digital marketing 

Benefits

  • Wonderful partnership program
  • Award-winning solutions
  • Trusted by 375,000+ service professionals
  • Star-studded clients 
  • Eliminates downtime 

Pricing

Details about pricing are not available on the company website. You can reach their sales team at (866) 794-1658.

17. Pool Brain

It’s an all-in-one solution for pool service optimization to enjoy more time and money with less stress. 

Key Features

  • Guided workflows
  • Jobs and route stops
  • Equipment tracking
  • Proof of service emails 
  • Technician scorecards

Benefits

  • Process credit cards and ACH payments
  • QuickBooks integration
  • 24/7 access for customers to view their job history

Pricing

Pool Brain service packages 

Unlimited users5 Active Field Technicians
$10/Month
$195 /Month

18. PoolTrac

Make a splash in the industry with this app designed to offer tailored solutions. 

Key Features

  • Client management
  • Cleaning and maintenance scheduling
  • Invoicing 
  • Fleet tracking 

Benefits

  • Access to up to 100 users
  • Track up to 1,000 pools
  • Easy-to-use interface

Pricing

PoolTrack pricing 

Basic planPro plan
$25 monthly
$60 monthly

19. Pooltrackr

It is an end-to-end pool management platform for franchises and independent pool service business owners.

Key Features

  • Water testing
  • Automated communications
  • Asset messaging
  • Mobile payments
  • GPS tracking 

Benefits

  • Unifies accounts, payments, and point of sale
  • Automatic billing and debtor management
  • Quote approval with digital signature
  • Templates for quotes, reports, and invoices
  • Analytics to optimize performance 

Pricing

Pooltrackr is free to use for a month without any commitment. Packages are Lab, Field, and Pro. However, prices are not on the company website.

20. Paythepoolman

Last on our list of the best pool service software free is this platform that promises modern solutions for pool business owners today. 

Key Features

  • Auto data backup
  • Employee routing and tracking
  • Income and expense logging
  • First-class support 

Benefits

  • Unlimited support when you need it most
  • Efficient and highly intuitive payroll management
  • Save β…“ of monthly costs

Pricing

Paythepoolman packages

New to the industry
Established business
Call the company for a discounted rate
$50 / month

Comparison Table

Here’s a table comparing the best pool service management software

SoftwareKey FeaturesPricing (per month)Mobile AppUser Rating
FieldCompleteMobile & Desktop Apps
Scheduling & Dispatching
Invoicing & Payment
Estimation & Quotes
Job Management
Job Sharing
FreeYesβ˜…β˜…β˜…β˜…β˜…
ServiceTitanMobile app, customer management, reportingRequested priceYesβ˜…β˜…β˜…β˜…β˜†
PoolProInventory tracking, real-time communication, project foldersfrom $40Yesβ˜…β˜…β˜…β˜…β˜†
Housecall ProOnline booking, QuickBooks integration, customer managementfrom $49Yesβ˜…β˜…β˜…β˜…β˜†
BuildertrendWork in progress reports, file storage, sales managementfrom $99Yesβ˜…β˜…β˜…β˜…β˜†
RazorSyncMerchant services, revenue improvement, customer experiences$85Yesβ˜…β˜…β˜…β˜…β˜†
FieldEdgeCustomer management, quotes and invoices, scheduling and dispatching$100Yesβ˜…β˜…β˜…β˜…β˜†
Smart ServiceCustomer management, equipment tracking, customer service historyYesβ˜…β˜…β˜…β˜†β˜†
GPS InsightField service ERP, dispatching, time tracking$39.95Yesβ˜…β˜…β˜…β˜…β˜†
Service ProgramEquipment tracking, QuickBooks integration, customer portal, and app$99.95Yesβ˜…β˜…β˜…β˜…β˜†
Pool Office ManagerCustomer management, real-time route management, employee time tracking$80Yesβ˜…β˜…β˜…β˜…β˜†
SkimmerRoute optimization, proof of service photos, equipment tracking$1Yesβ˜…β˜…β˜…β˜…β˜†
JobberOnline booking, credit card processing, scheduling and dispatching$49Yesβ˜…β˜…β˜…β˜…β˜†
ServiceBoxCustomer information management, work orders, and job management$25Yesβ˜…β˜…β˜…β˜†β˜†
ServiceWorksAutomated communication, GPS tracking, custom job formYesβ˜…β˜…β˜…β˜†β˜†
WorkWave ServiceReporting analytics, print and digital marketingYesβ˜…β˜…β˜†β˜†β˜†
Pool BrainEquipment tracking, proof of service emails, technician scorecards$10Yesβ˜…β˜…β˜…β˜…β˜†
PoolTracClient management, cleaning and maintenance scheduling$25Yesβ˜…β˜…β˜…β˜…β˜†
PoolTrackrWater testing, automated communications, asset messagingYesβ˜…β˜…β˜…β˜†β˜†
PaythepoolmanAuto data backup, employee routing and trackingYesβ˜…β˜…β˜…β˜†β˜†

Summary

Choosing the best pool service software is essential for any pool service business. 

Here’s why:

  • Streamlines daily tasks
  • Boosts customer satisfaction
  • Reduces operational costs
  • Encourages scalability 
  • Gives you an edge in the market 

FieldComplete ranks at number one on our list of top 20 mobile apps for pool professionals in 2023. Because of its comprehensive features, user-friendly design, and overwhelmingly positive user feedback. 

Call to Action

When eager to try out FieldComplete features and see how they will revolutionize your pool service business, click here to try it for free. We value your input and are committed to continuous improvement. 

Have you tried any of the pool service apps on our list? What was your experience like? We’d love to hear your thoughts, feedback, or personal experience. Your input will guide other professionals in the industry to make the best choice for their unique needs.