In the realm of the pool service industry, where maintaining crystal-clear waters and ensuring client satisfaction are paramount, technology plays a pivotal role. As we dive into 2023, it’s evident that the best pool service software has ignited a digital transformation, reshaping the landscape of business operations. This software not only streamlines day-to-day tasks but also empowers service providers to deliver an even higher level of excellence, ensuring that both pools and customers remain delighted.
Software solutions are at the forefront of this transformation to streamline operations, boost customer satisfaction, and maximize efficiency. Pool service business software is making a splash. Everyone should know the best pool service software.
Criteria for Ranking The Best Free Apps for Pool Services Software
Here’s what we based on to rank the top 20 best pool management tools in 2023.
User-friendliness
Ease of use directly influences the efficiency of integrating the software into the operations of a pool service business. The best software should have an intuitive interface with easy navigation for quick adaptation to the system. User-friendliness includes straightforward setup, the menu, and onboarding assistance.
Features
The number of features determines the value you get from the software. Ideal pool service business software has inventory management, dispatching, invoicing, and customer management. Consider your business needs to choose software that aligns with your needs.
Customer Support
Highly responsive and helpful customer service is indispensable. It ensures addressing issues and questions on the fly. The more customer support options the better the software. Options include email, comprehensive documentation, video tutorials, telephone number, email, FAQs page, and live chat.
Pricing
Pool service business software that offers a free trial is always better. The length varies. However, longer is better. Does the software have a no-risk guarantee to get a refund when unsatisfied with its features? Does the software offer a discount for annual subscriptions?
User Reviews
People always write good reviews about the software they enjoy using. And the reverse is true if the software fails to meet their expectations. Our list of the best 20 pool service business software includes software with good reviews from happy clients.
Finally, here’s our list of the top 20 best swimming pool business software in 2023.
1. FieldComplete
FieldComplete is the best-rated pool service software for swimming pool business owners.
Key Features
- User-friendly interface
- Comprehensive scheduling and dispatching
- Real-time communication tools
- Integrated invoicing & payments
- Mobile accessibility
- Detailed customer management
- Inventory and equipment tracking
- Advanced reporting and analytics
Benefits
- Improved operational efficiency
- Enhanced customer satisfaction
- Cost savings and profitability
- Scalability for growing businesses
User Testimonials
Here are user testimonials from satisfied FieldComplete Customers.
“Field Complete is simple to use, user-friendly, and has reasonable pricing. I have been able to effectively run my appliance care business with this software tool!”, John Gregorovich,
Appliance Care Atlanta.
“I love the features and ease of use scheduling work to our technicians wherever and whenever without having to drive to the office to do it!”Nick Difort, C&D Experts.
“Use of pictures, chats, and information in the work orders is easy to find with the job ID or the work order number”, Jeff Aroff, Legacy Maintenance.
Pricing
FieldComplete starts at $19.99 per month, no need for a credit card to enjoy its features, and you get a 14 Day free trial.
The software’s pricing is available on our pricing page.
2. ServiceTitan
The platform caters to the needs of pool business owners.
Key Features
- Volume scheduling
- Mobile app
- Inventory management
- Customer portal
Benefits
- Digital invoices and estimates
- On-the-spot financing
- Track marketing campaigns
- Adjust and customize the price book
- Export invoices directly to QuickBooks
- Capture check and credit card payments in the field
- See incoming transactions in real-time
Pricing
The software has Starter, Essentials, and The Works plans. You can request prices for each plan on the pricing page here.
3. PoolPro
It’s the oldest software for managing pool service businesses.
Key Features
- Calendar scheduling
- On-the-go services
- Digital presentations
- Leads management
- Project calendars
Benefits
- Communicate with techs in the field
- Manage service and warranty calls
- Email and text templates
Pricing
PoolPro subscriptions
| First user | $40 monthly |
|---|---|
| Additional user | $25 monthly |
4. Housecall Pro
The easy-to-use pool service business app automates administrative work for you to maximize profits.
Key Features
- QuickBooks integration
- Customer management for pool services
- Business and customer financing
- Sales proposal tool
- Online booking
Benefits
- Save time
- Exceed customer expectations
- Cut costs
- Win more jobs
- Work more efficiently
- Boost revenue and profitability for each job
Pricing
The software has a free trial period before choosing a paid plan. You can choose a monthly or annual billing, although you save more when billed yearly.
Housecall Pro pricing
| Plan | Cost |
|---|---|
| Basic for one user | $49 per month |
| Essentials for up to 5 users | $129 per month |
| Max for up to 100 users | Contact the company |
5. Buildertrend
It’s a platform that eliminates constant chaos for pool service business owners to finally work simpler.
Key Features
- Customer communication portal
- Sales management
- Customer management
- File storage
- Work-in-progress reports
Benefits
- Real-time team collaboration
- Centralized documentation
- Client relationship management
- Seamless financial tracking
- Automatic schedule changes
Pricing
Buildertrend pricing packages are monthly or annual as highlighted below.
| Package | Monthly | Annual |
|---|---|---|
| Essential | $339/month | $99/month |
| Advanced | $599/month | $399/month |
| Complete | $829/month | $699/month |
6. RazorSync
This platform scales pool services business with various features and cost-saving options.
Key Features
- Field service tech management
- Organization scheduling
- Merchant services
- Revenue improvement
- Customer experiences
Benefits
- Recover lost revenue
- Work smarter anywhere
- Improve team efficiency
- Boost customer relationships
Pricing
RazorSync pricing
| Plan | Price |
|---|---|
| SOLO up to 2 users | $85 / Month |
| TEAM up to 7 users | $175 / Month |
| PRO up to 15 users | $360 / Month |
| ENTERPRISE with unlimited users | Contact the company |
7. FieldEdge
The platform empowers pool service business owners with innovative solutions to maximize their potential and reach new heights.
Key Features
- Performance dashboards
- Customer management
- Quotes and invoices
- Scheduling and dispatching
- QuickBooks integration
Benefits
- Eliminates accounting mistakes
- Decreases ‘windshield time’
- Automatic reminders and invoices to customers
- Faster collections
- Integrated payment solutions
Pricing
The price ranges from $100 to $150 for each user monthly when you purchase an annual subscription.
8. Smart Service
Smart Service is among the best pool service software for business owners who usually send teams to the field.
Key Features
- Time tracking
- Customer management
- Equipment tracking
- Customer service history
- Pool service invoicing and dispatching
Benefits
- Eliminates double data entries
- Allows going paperless with a mobile app
- Keeps your team on task
- Taking payments on the spot
- Keeping tabs on tasks and progress
Pricing
The price for service plans depends on the total concurrent user count. You can use a pricing calculator to see how much to pay for your business needs.
9. GPS Insight
Pool business owners can use GPS Insight to oversee routes, jobs, and real-time locations of their field service employees and vehicles.
Key Features
- Work order management
- NetSuite Partnership
- Field service ERP
- Dispatching
- Time tracking
- Link fleet and field data
Benefits
- More mileage out of current assets
- Team accountability
- Lower operational costs
- Enforce safety
Pricing
The pricing for GPS Insight depends on the nature of hardware and service required,
Here’s an overview.
| Hardware | Service |
|---|---|
| $39.95 and up for each vehicle | $14.95 to $32.95 monthly for each vehicle |
10. Service Program
It’s a platform to take pool service businesses to the next level.
Key Features
- Equipment tracking
- QuickBooks integration
- Customer portal and app
- Route management
- Rental tracking
Benefits
- Flexible pricing with support
- Private training for users
- Improved communication
Pricing
A demo version of the best accounting software for pool service business is available on request. However, you can choose from the pricing packages according to users.
| One user | $99.95 per month |
|---|---|
| Two users | $134.95 per month |
| Three users | $169.95 per month |
| Five users | $219.95 per month |
| 10 users | $ 344.95 per month |
11. Pool Office Manager
The tool allows pool service business owners to enjoy efficiency, growth, and success.
Key Features
- Inventory control
- Customer management
- Real-time route management
- Employee time tracking
- Reporting and GPS tracking
Benefits
- Improves scheduling
- Seamless collaboration with office and field teams
- Real-time tracking and management of inventory
- Eliminates manual invoice creation
- Seamless management of routes, customers, and jobs
Pricing
You can enjoy all the features of the best swimming pool service software during a 30-day free trial.
Pricing for Pool Office Manager.
| Number of users | Price |
|---|---|
| First user | $80 |
| Additional user | $20 for any extra user |
12. Skimmer
Skimmer is an easy-to-use platform built for pool service business teams and customers.
Key Features
- Route optimization
- Proof of service photos
- Pool tracking equipment tools
- Customized checklists
- Offline mobile app
Benefits
- Organize customers’ data in a single place
- Track shopping lists, tasks, and work orders
- Identify nonprofitable customers
- Reduce proof of service-related complaints
- Real-time visibility of business operations
Pricing
Skimmer charges $1 for each serviced location, per month. You can use the platform risk-free for 30 days. A refund is possible when you are not satisfied with how it works.
13. Jobber
The pool business management software allows managing business and customer communications in one place.
Key Features
- Online booking
- Credit card processing
- Scheduling and dispatching
- Mobile app
- Customer communications
Benefits
- Ease of use
- Streamlines communication
- Easy for customers to pay online
- Customers can send referrals effortlessly
- Integrates with various apps and software
Pricing
You can use Jobber for free for 14 days before choosing a plan. The trial period allows you to enjoy all features without a credit card.
Jobber’s paid plan options.
| Plan | Cost |
|---|---|
| Core | $49/month |
| Connect | $119/month |
| Grow | $245/mo |
14. ServiceBox
The platform eliminates duplicate tasks and boosts workflow efficiency.
Key Features
- Customer information management
- Work orders and job management
- Scheduling and dispatching
- Mobile connectivity
Benefits
- Relied upon by companies of all sizes
- Automated invoicing
- Affordability and flexibility
- World-class customer service
- Seamless onboarding
Pricing
ServiceBox pricing
| Per user | Per month |
|---|---|
| $25 | $75 |
15. ServiceWorks
It’s an easy-to-use platform that revolutionizes managing pool service businesses.
Key Features
- Drag and drop calendar
- Secure data storage and backup
- Automated communication
- GPS tracking
- Custom job form
- Offline mobile app ’
Benefits
- Accept payments in the field
- QuickBook sync
- Seamless route optimization
- Give and remove access to various functions
- Integration with third-party services
Pricing
ServiceWorks offers Starter, Advanced AddOns, and Premium AddsOns packages. Prices are not listed on the company website. However, you can use a pricing calculator available to give you an estimate.
16. WorkWave Service
The cloud-based pool software offers insights into what’s happening in the field.
Key Features
- Routing and scheduling
- Billing and payments
- Pool service analytics
- Print and digital marketing
Benefits
- Wonderful partnership program
- Award-winning solutions
- Trusted by 375,000+ service professionals
- Star-studded clients
- Eliminates downtime
Pricing
Details about pricing are not available on the company website. You can reach their sales team at (866) 794-1658.
17. Pool Brain
It’s an all-in-one solution for pool service optimization to enjoy more time and money with less stress.
Key Features
- Guided workflows
- Jobs and route stops
- Equipment tracking
- Proof of service emails
- Technician scorecards
Benefits
- Process credit cards and ACH payments
- QuickBooks integration
- 24/7 access for customers to view their job history
Pricing
Pool Brain service packages
| Unlimited users | 5 Active Field Technicians |
|---|---|
| $10/Month | $195 /Month |
18. PoolTrac
Make a splash in the industry with this app designed to offer tailored solutions.
Key Features
- Client management
- Cleaning and maintenance scheduling
- Invoicing
- Fleet tracking
Benefits
- Access to up to 100 users
- Track up to 1,000 pools
- Easy-to-use interface
Pricing
PoolTrack pricing
| Basic plan | Pro plan |
|---|---|
| $25 monthly | $60 monthly |
19. Pooltrackr
It is an end-to-end pool management platform for franchises and independent pool service business owners.
Key Features
- Water testing
- Automated communications
- Asset messaging
- Mobile payments
- GPS tracking
Benefits
- Unifies accounts, payments, and point of sale
- Automatic billing and debtor management
- Quote approval with digital signature
- Templates for quotes, reports, and invoices
- Analytics to optimize performance
Pricing
Pooltrackr is free to use for a month without any commitment. Packages are Lab, Field, and Pro. However, prices are not on the company website.
20. Paythepoolman
Last on our list of the best pool service software free is this platform that promises modern solutions for pool business owners today.
Key Features
- Auto data backup
- Employee routing and tracking
- Income and expense logging
- First-class support
Benefits
- Unlimited support when you need it most
- Efficient and highly intuitive payroll management
- Save ⅓ of monthly costs
Pricing
Paythepoolman packages
| New to the industry | Established business |
|---|---|
| Call the company for a discounted rate | $50 / month |
Comparison Table
Here’s a table comparing the best pool service management software
| Software | Key Features | Pricing (per month) | Mobile App | User Rating |
|---|---|---|---|---|
| FieldComplete | Mobile & Desktop Apps Scheduling & Dispatching Invoicing & Payment Estimation & Quotes Job Management Job Sharing | Free | Yes | ★★★★★ |
| ServiceTitan | Mobile app, customer management, reporting | Requested price | Yes | ★★★★☆ |
| PoolPro | Inventory tracking, real-time communication, project folders | from $40 | Yes | ★★★★☆ |
| Housecall Pro | Online booking, QuickBooks integration, customer management | from $49 | Yes | ★★★★☆ |
| Buildertrend | Work in progress reports, file storage, sales management | from $99 | Yes | ★★★★☆ |
| RazorSync | Merchant services, revenue improvement, customer experiences | $85 | Yes | ★★★★☆ |
| FieldEdge | Customer management, quotes and invoices, scheduling and dispatching | $100 | Yes | ★★★★☆ |
| Smart Service | Customer management, equipment tracking, customer service history | Yes | ★★★☆☆ | |
| GPS Insight | Field service ERP, dispatching, time tracking | $39.95 | Yes | ★★★★☆ |
| Service Program | Equipment tracking, QuickBooks integration, customer portal, and app | $99.95 | Yes | ★★★★☆ |
| Pool Office Manager | Customer management, real-time route management, employee time tracking | $80 | Yes | ★★★★☆ |
| Skimmer | Route optimization, proof of service photos, equipment tracking | $1 | Yes | ★★★★☆ |
| Jobber | Online booking, credit card processing, scheduling and dispatching | $49 | Yes | ★★★★☆ |
| ServiceBox | Customer information management, work orders, and job management | $25 | Yes | ★★★☆☆ |
| ServiceWorks | Automated communication, GPS tracking, custom job form | Yes | ★★★☆☆ | |
| WorkWave Service | Reporting analytics, print and digital marketing | Yes | ★★☆☆☆ | |
| Pool Brain | Equipment tracking, proof of service emails, technician scorecards | $10 | Yes | ★★★★☆ |
| PoolTrac | Client management, cleaning and maintenance scheduling | $25 | Yes | ★★★★☆ |
| PoolTrackr | Water testing, automated communications, asset messaging | Yes | ★★★☆☆ | |
| Paythepoolman | Auto data backup, employee routing and tracking | Yes | ★★★☆☆ |
Summary
Choosing the best pool service software is essential for any pool service business.
Here’s why:
- Streamlines daily tasks
- Boosts customer satisfaction
- Reduces operational costs
- Encourages scalability
- Gives you an edge in the market
FieldComplete ranks at number one on our list of top 20 mobile apps for pool professionals in 2023. Because of its comprehensive features, user-friendly design, and overwhelmingly positive user feedback.
Call to Action
When eager to try out FieldComplete features and see how they will revolutionize your pool service business, click here to try it for free. We value your input and are committed to continuous improvement.
Have you tried any of the pool service apps on our list? What was your experience like? We’d love to hear your thoughts, feedback, or personal experience. Your input will guide other professionals in the industry to make the best choice for their unique needs.
